Before you travel with the laptops, it's important to check that your delivery package includes a printed copy of the "Dootronics Welcome Kit" inside an envelope. If your package does not include it yet, then please go to this page where you will be able to download and print it.

The Labdoo Aid Social Network provides a set of dashboards to help you manage your dootrips and receive automatic notifications upon new correlated events. Please read the section about the Dootrips System under the general Labdoo Manual to learn more about how the dootrip technology works so you can make the best use of it when carrying out your mini-missions.

Before you travel, you need to know:

• Number of laptops you can carry. Practically all countries accept people carrying 2 laptops without questioning. If you are carrying more than 2 laptops, we recommend that you check the customs rules for the specific country you are traveling to. If you plan to carry more laptops than what the rules allow you to, distribute them equally to the people who are traveling with you. For instance, if you are carrying 6 laptops and you are traveling with 2 more people, have each person carry 2 laptops.
• Check in the laptops. If yo are flying, it is recommended that you pack the laptops in a luggage that you will be checking in at the airport (instead of carrying them on your carrying on luggage). This way your laptop will travel all the way to the destination without you having to worry.
• For a larger number of laptops, bring a dootripper letter. If you need to carry more laptops than what the custom rules allow, you will need to explain that the laptops are not for commercial use and that they are for education and humanitarian purposes. To do so, it is recommended that you print the 'Dootripper letter' which you will find in the Labdoo Toolkit and that you take this letter with you.
• Batteries. Almost all laptop batteries have less than 100 Wh and can be transported without any restriction as a checked in luggage or in your hand luggage. If your battery wattage is less than 100 Wh, an approval of the airline is not required. Otherwise, please check the IATA rules at the time of your traveling or feel free to pose a question to the Labdoo teams community: https://www.labdoo.org/teams. For the latest information, please visit directly: http://www.iata.org/lithiumbatteries.

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Figure 1. Lithium batteries you can bring (source: http://www.iata.org/lithiumbatteries).

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Figure 2. Examples of lithium batteries.

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Remember to take a good amount of pictures of your trip. Pictures are important to keep the Labdoo platform transparent and open. They are the best way to demonstrate that the donated laptops reach their intended destination. Please make sure that the pictures:

(1) are of good quality.
(2) clearly illustrate the laptops and allow donors to recognize their contributed laptop.
(3) clearly portray the students using the laptops in their classroom.

Here is an example of an album of pictures for one recipient school. The edoovillage where you are bringing the laptops also has it's own page and photo album. If you don't know the URL, make sure to ask the manager of your edoovillage project or contact Labdoo at contact@labdoo.org.

Make sure you upload the pictures to the photo album of the edoovillage you are visiting. If you don't have enough rights to upload pictures to that album, ask your edoovillage manager to grant you the necessary rights or send him/her the pictures so he/she can upload them for you. You will find all this information in that edoovillage page. In this page you will find a detailed description of how to upload pictures to your album.

Figure. Good pictures allow donors to recognize (1) their laptop and (2) the students using their laptop at a school.

Here is the check list of things to do once you have deployed the laptops in a edoovillage:

• You will find a "how to start" wiki under the following links explaining how to use the Labdoo laptops. Tell the students and teachers of the school where you are deploying the laptops about these wiki guides. If they don't have access to the Internet, print them (in double page to help save paper) and give them the printed copy.

- English: https://www.labdoo.org/content/how-start-labdoo-laptop
- German: https://www.labdoo.org/de/content/wie-starte-ich-den-computer
- French: http://ftp.labdoo.org/download/documents/french/labdoo-letter-recipient-...
- Spanish: http://ftp.labdoo.org/download/documents/spanish/labdoo-letter-recipient...
- Russian: http://ftp.labdoo.org/download/documents/russian/labdoo-letter-recipient...

• Please ensure that the teachers and students receive a copy of the 'Dootronics Welcome Package'. If they haven't already, remember that you can download it for them from this page.
• It is specially important that you explain to the teachers and students in your edoovillage that they can use the Labdoo Global Support wall to resolve any of their technical questions. This is very important to ensure Labdoo can help them resolve any question they may have. More information about the LGS program can be found in this page.
• Since some edoovillages do not have access to the Internet, various languages and keyboard layouts are pre-installed and pre-set. Depending on the language the teachers and children use at school, you may want to change the defaults of your laptops. To adjust the language defaults, read the instructions from this page.
• The power plugs provided with the laptop may or may not match depending on the type used by the edoovillage's country. If the power plugs do not match, they can be acquired from a local computer store at a very modest price. This table provides a list of standard plugs based on countries.
• Labdoo laptops come preloaded with several Open Education Resources (OER) manuals in a large variety of languages under the folder '/home/labdoo/Public/'.
• On each laptop desktop you will find a folder called 'videos' with a set of video tutorials for users and technicians.
• Each laptop comes with 3 user accounts: 'labdoo', 'student' and 'guest'. For details refer to the how to start guide.
• Often there are local Linux or Ubuntu User Groups (called LoCoteams) in the country of the edoovillages. These communities might help in case of questions. You can find your nearest Ubuntu LoCoteam by going to this website and selecting your country: http://loco.ubuntu.com/teams/ . You can also use Google or any search engine to find and locate them.
• Some of the laptops might come with a Windows system as a guest operating system on a VirtualBox. (Only if the requirements for a Windows license are fulfilled and if the laptop is powerful enough to host a virtual machine.) Search for VirtualBox under the list of applications and if available, you can launch a Windows virtual machine from this application.
• Labdoo.org helpers invested a lot of time and effort to offer you and the children an optimal system. But we are all human and mistakes are unavoidable some times. If you have any suggestions to improve the Labdoo system, please inform us. We would like to know and learn from you. Please provide any feedback that you have by writing to the Labdoo Global Support wall.

The purpose of this packaging method is to make it easy for the traveler to open and take out the laptop, then seal it back together easier when there's a need.

Materials required:
laptop and Dootronic Welcome Package
bubble wraps, a thick black marker, wide packaging tape, scissors, scotch tape

Instructions:
1. Power on the laptop to check if the laptop works properly and remember to shut it down before packaging.
2. Check and make sure all parts are labeled with the same Labdoo ID numbers (laptop + power adapter + battery)
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3. Place the Dootronic Welcome Package on top of the laptop.
4. Overlay 2 layers of bubble wraps underneath the laptop to measure the length needed. Cut enough to fully cover the laptop and leave extra 5-10 cm extra space at one side.

5. Use the packaging tape to seal the center and then seal one to form a bag shape. Make sure you leave enough space for the traveler to take out the laptop from the bag without damaging the bag.

6. Add the power adapter and repeat step (3) and (4) to make the second bag. This time, seal the opposite side so that all 4 sides of the laptop are covered by the bubble wraps (The inner and outer bags shall have opening on the opposite side of the laptop.)

7. Wrap a new layer of bubble wraps around the seal side of the laptops two times, cut it off, tape the end and label the edge as "cut-line" so when someone needs to open the laptop up, it can be easier taped back and reuse the same bubble wrap packaging.

8. Label the Laptop ID number on top of the package.

Packaging the laptop Battery
9. If the laptop has a battery, remember to pack the battery separately. Many airlines require the batteries to be carried onto the airplane instead of being shipped with the laptops inside the luggage. Please remember to label the Labdoo ID number on the battery as well.

10. Use the scotch tape or a easy to remove tape to secure the battery on the side of the laptop so the traveler can easily separate it from the laptop and carry it with him if needed (in case the traveler does not have a knife or scissors).

Thank for being the Labdoo team and look after one another so the Labdoo experience can be very pleasant to everyone!